Field Rental for Tournaments

Please read carefully before you sign this contract- your organization will be responsible for complying with these policies. 1. All reservations are on a first come with deposit basis and must be made during normal office hours of 8:00 am to 4:00 pm Monday through Friday at the Pottsville City Hall, 173 E Ash St Pottsville. No reservations will be accepted over the phone. No reservation will be considered without a least ½ of the rental fee paid as a deposit, and all reservation forms are completed and signed. Checks that are returned due to insufficient funds could result in the sponsor’s future use of city facilities being terminated. 2. The tournament sponsor must pay for the lights used during their tournament. The fee is $15.00 per hour for each field. The light fee must be paid the first working day following your tournament and before any deposits are returned to you. Failure to pay the light fee may result in the sponsor’s future use of city facilities being terminated. 3. Reservations will be made on a single, one event basis, no multi-reservations will be allowed. Any deviation from this must be approved by the Mayor. 4. The ballfields will not be available for reservation during the months of March through August. (Unless approved by the PAA) 5. Reservations forms and receipts will be your proof of reservation and should be carried to the facility that you reserved. Persons wanting a refund must present the reservation form and copy of receipt to the office personnel during business hours. No dates will be moved to accommodate the rescheduling. 6. Alcoholic beverages and/or gambling are not allowed in City Parks. (City Ordinance # 89-1, Sec.1) 7. The use of any tobacco product is not allowed in a city park. Designated smoking area in parking lot. (City Ordinance # 2012-6 Sec.1) 8. Pets are not allowed at City Park. (City Ordinance # 2005-3 Sec. 1.) 9. The park facility shall be left in satisfactory condition. The using organization agrees to pay the cost of repairs or replacement cost to equipment belonging to the Parks Department that is lost or damaged. 10. Any organization or individual reserving the facilities must assume full responsibility for the behavior of the people attending their function and accept responsibility for unwarranted damage caused by said participants. The renting organization or individual also agrees to take full responsibility of any vendors, exhibitors, etc. that may be at their event. 11. If your group needs access to electricity or water, you should contact the City Hall. 12. If tournament sponsor charges an entrance fee to their event, persons who do not wish to enter the event must be allowed in without paying the fee. 13. Concession will not be available; you are responsible for any concession sells. The undersigned, who is to be in charge of the event and a representative of the using organization, is eighteen (18) years of age or older , and agrees that the lease will be responsible to the City of Pottsville for the use and care of the departments facilities and property. The lease will conform and comply with all parks policies. The lease further agrees to indemnity and hold the City of Pottsville and their employees harmless against any and all liability that said City of Pottsville and employees may be answerable for in consequence of said lease.